Construction Administrative Assistant
Bardstown, KY Bardstown, KY Full-time Full-time $17 an hour $17 an hour 16 hours ago 16 hours ago 16 hours ago The Construction Administrative Assistant supports the daily activities of the engineering and construction departments for our office and stores.
Duties include clerical and planning activities such as maintaining files, communicating with vendors or agencies, and planning tasks for maintenance crew.
Essential Job Duties:
Maintain files such as permits, bids, invoices, and plans in proper project folders.
Assist with invoice processing, ensuring billed amount matches original bid.
Maintain certificates of insurance for assigned vendors, including tracking expiration, requesting updated copies, and informing AP if vendor does not update expired certificates.
Organize/Schedule periodic maintenance/upkeep on a weekly to annual basis.
Distribute and receive bids on construction projects.
Complete and submit paperwork for UST permits to Fire Marshall and State.
Order permits, materials, and/or parts for construction projects as needed.
Assist with new store builds by managing the new store opening schedule, ensuring tasks are completed timely, and updating schedules and spreadsheets to include new stores.
Assist with weekly payroll, approving timecards and paid time off requests.
Protect and keep confidential company information related to engineering/ maintenance.
FiveStar is a Equal Opportunity Employer Minimum
Qualifications:
Experience in retail management, office administration, and/or construction industry preferred.
Professional appearance and a positive attitude.
Team player, honest, hardworking, and excellent attendance.
Excellent written and oral communication skills.
Well organized and able to meet deadlines with an attention to detail.
Basic computer skills (average or better typing speed).
Experience with Microsoft Office preferred.
Physical Requirements:
This position is considered sedentary, and work is performed in a shared office setting with long periods of sitting and looking at a computer screen.
Occasional lifting of file boxes may be required.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Duties include clerical and planning activities such as maintaining files, communicating with vendors or agencies, and planning tasks for maintenance crew.
Essential Job Duties:
Maintain files such as permits, bids, invoices, and plans in proper project folders.
Assist with invoice processing, ensuring billed amount matches original bid.
Maintain certificates of insurance for assigned vendors, including tracking expiration, requesting updated copies, and informing AP if vendor does not update expired certificates.
Organize/Schedule periodic maintenance/upkeep on a weekly to annual basis.
Distribute and receive bids on construction projects.
Complete and submit paperwork for UST permits to Fire Marshall and State.
Order permits, materials, and/or parts for construction projects as needed.
Assist with new store builds by managing the new store opening schedule, ensuring tasks are completed timely, and updating schedules and spreadsheets to include new stores.
Assist with weekly payroll, approving timecards and paid time off requests.
Protect and keep confidential company information related to engineering/ maintenance.
FiveStar is a Equal Opportunity Employer Minimum
Qualifications:
Experience in retail management, office administration, and/or construction industry preferred.
Professional appearance and a positive attitude.
Team player, honest, hardworking, and excellent attendance.
Excellent written and oral communication skills.
Well organized and able to meet deadlines with an attention to detail.
Basic computer skills (average or better typing speed).
Experience with Microsoft Office preferred.
Physical Requirements:
This position is considered sedentary, and work is performed in a shared office setting with long periods of sitting and looking at a computer screen.
Occasional lifting of file boxes may be required.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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